What is an Application?
An application is a formal way to place a request in front of any authority which in this case is the principal. It can be written for various reasons such as:
- Sick leave
- Fee concession
- Change of section
- Admission-related queries and concerns
- A transfer certificate
- Changing the stream of study
Points to Remember
An application to the principal is written for many reasons, and it must be in the format of the formal letter. It should be ensured that all the necessary information is provided. This includes the receiver’s address, date, subject, the reason for the request, a polite salutation, the body of the letter referring to the application’s purpose, a closing remark and signature. All the components must be aligned to the left-hand side margin. The following pointers can help in drafting a well-written and impactful application:
- Clearly state your reason for writing the application. Along with this, add your exact requirement. Do remember to enclose necessary documents like – medical certificates or any other proof (as required).
- Do not write a very long application. Try to keep it short and concise.
- Ensure that the grammar, syntax and structure of the application is correct.
- State your request clearly and respectfully in an official manner.
Format for Writing an Application to the Principal
Sender’s Address
Write your own address.
Date
Mention the date on which the letter is written.
Receiver
Mention the name and designation of the person being referred to.
School Address
Mention the address of the school.
Salutation
Respectfully address the receiver of the application using ‘Dear Sir/ Madam’.
Subject
State the reason for writing the application.
Note: The subject line can also be written before the salutation.
Body of Content
For a leave application, inform the principal about your name, class, section, roll number, reason for leave, class teacher’s name and number of days of leave. You may also express gratitude and respect for their understanding, and a plan on how you will complete the learning during your leave.
Signature
You can use a signature such as – ‘Yours obediently’, ‘Yours sincerely’ or ‘Yours truly’.
Name of the Sender
Mention your name.
Enclosed
Attach any document required to support your reason for leave such as a doctor’s letter in case of a sick leave.
Sample Applications
Go through the sample letters given below for your reference and better understanding.
1. Letter to the Principal Seeking Permission to Attend a Family Function
Saket
New Delhi – 110017
1st July 2024
The Principal
ABC Public School
Rohini
New Delhi – 110087
Respected Madam,
Subject: Seeking permission to attend a family function
I am writing this application to seek your permission to attend a family function on the 7th of July 2024 at Haridwar. I would require a leave of three days (from 6th of July 2024 to 8th of July 2024). I have already taken permission from my class teacher, and I will ensure a steady completion of the missed classwork once I am back.
Kindly consider my request and grant me permission.
Thanking you
Yours sincerely,
Akash Verma
Class VIII C
2. A Letter to the Principal Requesting a Sick Leave
Saket
New Delhi – 110017
11th September 2024
The Principal
XYZ Public School
Naya Bazaar
New Delhi- 110019
Respected Sir,
Subject: Request for two days of sick leave
I am Hina, a student of class VII C of your school. I respectfully seek your permission to allow me two days of sick leave since I am suffering from fever, and the doctor has advised me to take rest for two days. For your records, I will enclose a copy of my medical certificate with my application.As a result, I request that you pardon my absence from school for the 25th and 26th of September 2024. Kindly grant me leave for these two days.
Thanking you
Yours sincerely,
Hina
Class VII C
3. Write a Letter to Principal Requesting for a Transfer Certificate
Koramangala
Bangalore- 560034
10th October 2024
The Principal
XYZ Public School
Bangalore- 560001
Dear Ma’am,
Subject: Request for Transfer Certificate
I am Deepak Verma, a student of class X, section B of your school. I’m writing to request a Transfer Certificate from the school, as my father has been transferred to Pune by his company. Our family is relocating to Pune next month. Thus, I need the Transfer Certificate to enrol in a new school there.
I request you to kindly process my Transfer Certificate at the earliest. Please note that all my school dues have been cleared, and I’ve attached a copy of the receipt for your reference.
Looking forward for a reply soon.
Thanking you
Yours Sincerely,
Deepak Verma
Class X B
4. An Application to the Principal Requesting an Educational Trip
Saket
New Delhi-110017
10th October 2024
The Principal
XYZ Secondary School
Saket
New Delhi-110017
Respected Sir,
Subject: Request for arranging an educational trip for class XII students
I am Kunal Sharma from class XII A, studying at your school. I am writing to request an educational excursion on behalf of all my classmates. We are in the final year of our study at the school and an educational trip would provide us with practical learning experiences, preparing us for our higher studies. I request your attention to the matter and hope to receive a positive response at the earliest.
Thank you
Yours faithfully,
Kunal Sharma
Class XII A
Writing a formal letter to your principal can be a daunting task, but by following these guidelines, you can create a well-structured document. Remember to be clear, concise, and respectful in your writing. By taking the time to craft a thoughtful letter, you can effectively communicate your concerns, ideas, or requests.
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Source: 21st Century English Second Edition, Grade 6
